4 JOBS at The Office of Prime Minister, Rwanda - CLOSE : 08/12/2016

JOB ADVERTISEMENT

The office of prime Minister would like to invite qualified candidates to apply for the following positions.

1. DG Legal Affairs (1 Position)

Responsibilities/Attributions

1. Oversees and coordinates all the Legal affairs

• Provide overall leadership of the legal Affairs unit and manager the performance and development of staff in the legal that unit in line with PMO’s goals, objectives, policies and regulations.

• Coordinates all the legal affairs and advises OPM to comply with the all legal instruments as well as other relevant laws ;

• Control, coordinate, manage, supervise and guide all activities of the Legal advisory Services.

• Provides the legal expertise necessary to ensure the lawfulness of Government’s institutional actions.

• Update the Office of the4 Prime Minister of the legal policy in accordance with new laws, regulations and communicate the same to the different stakeholders where necessary.

• Ensure that Government or Public organs’ actions in a particular matter before any decision is taken ;

• Review and advice management on legal implications of internal policies and procedures.

2. Drafting legal instruments

• Verify the process of drafting procurement contracts, employment contracts or any other contracts required in a Government institutions ;

• Draft laws, orders, instructions, regulations and other legal documents ; and following up its all legislative process ;

• Review and advice on the legality of the procurement process and documents before contract are signed.

• Participate in the amicable settlement or mediation for the contracts disputes ;

3. Supervise and Coordinate the Government documentation and official Gazette unit

• Ensure that laws and other regulations are approved and published in the official gazettes on a timely basis.

• Ensure that the process of printing official Gazette is done effectively.

• Coordinate and Lead all activities – Supports the coordination and management of all the government documentation activities for the Prime Minister’s office.

• Ensure the translation of laws and any other legal documents to help their smooth understanding and implementation.

4. Dealing with litigation cases

• Advise his / her institution to do all in its capability to settle legal dispute out of Court before a claim is brought to court ;

• Prepare the submission to be forwarded to the Court and other documents related to cases against the institution through the Attorney General, when a claim is filed in the court and follow up of case until its completion.

• Ensure the execution of court decision in case a legal suit has been completed.

• Manage relationships with external providers of legal services and other stakeholders on an ongoing basis.

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Requirements

Masters in Law with 5 years of working experience in similar domain

Key Technical Skills & Knowledge required :

• Knowledge of working in pressurized environments.

• Legal and Drafting Skills.

• Legal and Drafting Skills

• Analyzing skills

• Communication skills

• Excellent IT Skills (Outlook, Work, Excel, PowerPoint, Social Media)

• Conscientious and independent worker

• Fluent in Kinyarwanda, English and/or French ; Knowledge of all is an advantage

2. ICT POLICY Analyst (1 Position)

Responsibilities/Attributions

Government Planning – Support the Head of GACU to undertake appropriate liaison with MYICT on Government Planning to produce high quality plans that can be implemented and monitored effectively and ensure that Sector Policies, strategies, Plans, Programs, … are in line with the national development agenda’s goals, objectives and targets.

Cabinet preparation – undertake necessary tasks to ensure that the Cabinet and IMCC process is well prepared, production of analysis and briefs and following up actions. Ensure high quality of sector papers destined for cabinet.

Coordination of ICT Sector – Support the Head of GACU in coordinating and monitoring the ICT sector at the national level.

Delivery high quality – Ensuring that the quality of work produced is of high quality. This will involve working with the appropriate clearance processes for documents being sent to senior managers or externally and ensuring that data and information received is full before their delivery to the supervisor ;

Communications and Information Sharing – Support communication and information sharing both internally and externally in the PMO. Prepare strategic and operational Plans for the Information Communications Technology (ICT) to ensure that all necessary ICT tools, processes and systems are in place to meet requirements of PMO business.

Overseeing Strategic Issues – Establish and work with a network of stakeholders and partners related to support activities. Regularly link up with the RDB and other stakeholders in IT Company.

ICT Policies – Manage and provide oversight for the implementation of ICT systems/projects/policies and ensure development, implementation and maintenance policies related to ICT services, including procurement, distribution and asset management.

Monitoring – Develop and manage the planning and budgeting for ICT, directs and supervises subordinates to ensure they fulfill their duties in the ICT functions.

To perform any other duties assigned to him/her in the institution

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Requirements

A1 in Computer Science, Electromechanical Engineering, Information Management System, Information Technology or Electronics with 5 years of working experience or Master’s Degree in Computer Science, Electromechanical Engineering, Information Management System, Information Technology or Electronics 3 years of working experience

Key Technical Skills & Knowledge required :

– Excellent IT Analytical Skills

– Experience working under pressure.

– Strong communication and interpersonal skills

– Strong organization skills

– Fluent in Kinyarwanda, English and/or French Knowledge of all is an advantage

3. Administrative Assistant to the Minister/MINICAAF (1 Position)

Responsibilities/Attributions

1. Managing the agenda of the Minister :

• Keep the diary of appointments of the Minister.

• Receive and orient Visitors of the Minister.

• Prepared the Minister’s travels, missions meetings and other events.

• Ensuring that invitees for the meetings that the Minister chairs are communicated on time have confirmed their attendance and that any documentation needed is in place.

2. Undertake Administrative and logistical duties for the Minister’s office :

• Make sure that all required office logistics for the Minister are availed such as refreshments, office arrangement, stationeries, bookings etc.

• Ensure any logistical element needed for any meetings chaired by the Minister in place and in time.

3. Ensuring proper filing and orientation of documents in the office of the minister :

• Filling both electronic and hard documents in the office of the Minister.

• Orient correspondences and monitor to ensure that feedback is provided.

• Work closely with other units in PMO to ensure adequate flow of information.

4. Receiving and dispatching official mails of the Minister :

• Attend to some e-mails and/or messages addressed to the Minister.

• Read and verify substance of all outgoing documents prepared for and in the office of the Minister so that they are of quality before reaching their destination.

5. And to perform any other official duties assigned to him/her in the institution

Requirements

A1 in Secretarial Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Works, Law.

Key Technical Skills & Knowledge required :

– Office Management Skills ;

– Excellent Communication, Organizational and Interpersonal Skills ;

– Computer knowledge (work Processing, Power Point and Internet)

– Analytical and problem solving skills ;

– Time management skills ;

– Fluent in Kinyarwanda, English and/or French ; Knowledge of all is an advantage ;

– Confidentiality.

4. Administrative Assistant to the Director of Cabinet (1 Position )

Responsibilities/Attributions

1. Managing the agenda of the Director of Cabinet

• Keep the diary of appointments of the Dircab.

• Received and orient visitors of the Dircab

• Prepare the Dircab’s travels, missions meeting and other events.

• Ensuring that invitees for the meetings that the Dircab chairs are communicated on time, have confirmed their attendance and that any documentation needed is in place.

2. Undertake Administrative and logistical duties for the Dircab’s office :

• Make sure that all required office logistics for the Dircab are availed as refreshments, office arrangement, stationeries, bookings etc.

• Ensure any logistical element needed for any meetings chaired by the Dircab is in place and in time.

3. Ensuring proper filing and orientation of documents in the office of the Dircab :

• Filing both electronic and hard documents in the office of the Dircab.

• Orient correspondences and monitor to ensure that feedback is provided.

• Work closely with other units in PMO to ensure adequate flow of information.

4. Receiving and dispatching official mails of the Dircab :

• Attend to some e-mails and/or messages addressed to the Dircab.

• Read and verify substance of all outgoing documents prepared for and in the office of the Dircab so that they are of quality before reaching their destination.

5. And to perform any other official duties assigned to him/her in the institution

Requirements

A1 in Secretarial Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Works, Law.

Key Technical Skills & Knowledge required :

– Office Management Skills ;

– Excellent Communication, Organizational and Interpersonal Skills ;

– Computer knowledge (Work Processing, Power Point and Internet)

– Analytical and Problem solving skills ;

– Time management skills ;

– Fluent in Kinyarwanda, English and/or French ; knowledge of all is an advantage ;

– Confidentiality.

How To Apply

The interested Candidates are invited to fill in an Application Form found on our website : www.primmature.gov.rw or pick up a hard copy of this form at our reception and accompany it with a non certified copy of his/her degree(s), a copy of the Identity Card and 1 Passport photograph. These documents should be submitted at the reception of the Office of Prime Minister not later than 08/12/2016 at 5:00 pm.

Done 01/12/2016

Kampeta SAYINZOGA

Director of Cabinet

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